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Bylaws
GEORGETOWN TEXAS
AREA CAR CLUB
As Revised 12/03/05
Hereafter in this document, the term "Member" shall refer to a
member of the Georgetown Texas Area Car Club (GTACC). Likewise, the
term "EXECUTIVE BOARD" shall refer to the Executive Board of the
Georgetown Texas Area Car Club. Also, the pronoun "he" encompasses
both genders.
ARTICLE I - Name
SECTION 1. The name
of the organization shall be "Georgetown Texas Area Car Club”,
abbreviated GTACC (pronounced “G-Tack”).
ARTICLE II - Purpose
SECTION 1. To
purpose of the organization is to conduct the activities of a
social and service club having a common interest in the
appreciation, promotion, construction and use of classic,
antique, vintage, street rod and special interest vehicles in
the Georgetown area of Texas.
SECTION 2. The
organization will engage in social activities, rallies, tours,
shows, cruises, community support activities, and other events
in which all members of the organization are entitled and
encouraged to participate.
SECTION 3. GTACC
will be a not for profit organization. No part of the net
earnings of the organization shall inure to the benefit or be
distributed to its members, directors, officers or other private
persons, except that the organization shall be authorized and
empowered to pay reasonable compensation for services rendered
and to make payments and distributions in furtherance of the
purposes set forth herein, provided that any monetary benefits
which flow to members shall be incidental to the operations of
the organization.
ARTICLE III - Membership
SECTION 1.
Membership is open all individuals in the Georgetown, Texas
area, 18 years of age or older, who own or have a genuine
interest in classic, antique, vintage, street rod, or special
interest vehicles. By entering into a membership with GTACC,
they agree to be a responsible person and follow the club's
bylaws.
SECTION 2.
Membership shall require an annual membership fee as established
by the membership. Members in good standing shall enjoy all
rights and privileges of this club, and have one vote on matters
submitted to the vote of the membership.
SECTION 3. Eligible
family members of a single household are required to pay only
one membership fee per household. Households that elect to pay
only one membership fee per household will have only one vote on
matters submitted for vote to the membership.
SECTION 4. Members
are encouraged to attend all meetings and GTACC sponsored
events.
SECTION 5. All
activities and/or social functions for members paid for
partially or in full by GTACC monies shall be open to members
and their immediate family only (Family is defined as a spouse
or girlfriend/boyfriend and children under their legal
guardianship).
SECTION 6. Any
member may resign his membership by providing a written
resignation to the GTACC Secretary. Such resignation shall be
effective upon receipt of such notice and upon payment of any
and all indebtedness to the club. There will be no refund of
unexpired dues.
SECTION 7.
Membership shall be terminated for failure to pay dues when due.
Infractions of club rules and/or other actions may also be cause
for expulsion from the club. If and when a member violates the
rules and/or policies outlined in these GTACC bylaws, or engages
in actions which may otherwise reflect unfavorably on the club,
he may be subject to disciplinary action, which may include
dismissal from the GTACC. Members being considered for such
action will be notified in writing by the GTACC Secretary, and
be provided the right to submit his position to the voting
membership. A majority vote would prevail.
SECTION 8. A member,
probationary member, or prospective member dismissed from GTACC
will be notified in writing by the GTACC Secretary.
ARTICLE IV - Officers
SECTION 1. The
governing body or Executive Board of GTACC shall consist of the
following elected officers: President, Vice President,
Secretary, and Treasurer. All former Presidents will remain members
of the Executive Board for as long as they remain active
members.
SECTION 2. Duties of
officers shall be:
A. President.
The President shall preside at all meetings, have general
supervision over business affairs of the club, preserve
parliamentary order and maintain observance of the bylaws.
The President's vote shall count as two (2) in case of a tie
vote on all matters except elections.
B.
Vice-President. The Vice-President shall take charge in the
absence of the President and perform certain duties
delegated to him by the President. He shall maintain all
attendance records and distribute club membership cards.
C. Secretary.
The Secretary shall keep the minutes and be responsible for
writing and distributing the club newsletter, as well as all
other correspondence of the club.
D. Treasurer.
The Treasurer shall handle all club funds, send bills,
collect dues, and keep an accurate and up to date account of
all receipts and expenditures. He will give a financial
report at each meeting.
SECTION 3. An
Executive Board quorum will consist of any three of the four
governing officers.
SECTION 4. Standing
committees will be appointed by the Executive Board as required.
Section 5. Duties of
the committee chairpersons will be to coordinate all activities
of said committee.
SECTION 6. Club
officers and/or working committees shall be able to claim
reasonable out of pocket expenses incurred while performing club
functions; i.e., business meetings, Executive Board meetings, or
work parties. These expenses are subject to approval of the
Executive Board prior to payment.
ARTICLE V - Elections
SECTION 1.
Nominations for all elected officers will be taken one meeting
prior to the election. Election of officers will be held at the
December business meeting. An individual must be a member of the
club for one year before the nominations meeting to be eligible
for an elected office.
SECTION 2. Special
elections may be called by majority vote of the membership at
any meeting. Nominations will be taken at the same meeting, with
the election being held the following meeting.
SECTION 3. When an
election ends in a tie, the membership will continue to repeat
the vote until the tie is broken. All nominees will remain in
the election unless they voluntarily withdraw.
SECTION 4. Officers
or elected committee chairpersons guilty of dereliction of
duties may be impeached by recommendation of the Executive
Board.
SECTION 5. Officers
or elected committee chairpersons who choose to resign his
duties may do so in writing. Replacement of these people will
fall under Article V, Section 2.
SECTION 6. When an
officer cannot fulfill his duties in an emergency situation, he
will be temporarily replaced by a Presidential appointment. If
the officer is the President, his position will be temporarily
assumed by the Vice President. If the President is permanently
unable to fulfill his position, the Vice President will assume
his position. All other vacancies will be filled according to
Article V, Section 2.
SECTION 7. All
voting for officers or committee chairpersons will be done by
secret ballot.
ARTICLE VI - Dues and
Benefits
SECTION 1. Annual
dues of $25.00 shall be payable in advance of the beginning of
the membership year, which starts on December 1 and ends on
November 30 of the following year or when applying for
membership. New members joining GTACC between September 1 and
November 1 will have the normal membership fee reduced to
$15.00. They will then be required to meet the financial
obligation of $25.00 dues after December 1 for the coming year.
Members joining between November 2 and November 30 will be
required to pay the full $25.00 fee and will receive credit for
the coming year membership fee.
SECTION 2.
Delinquent payments carry an automatic $5.00 late charge. In
order to be considered for reinstatement, all back dues and late
charges must be received by the Treasurer.
ARTICLE VII - Meetings
SECTION 1. Annual
Meetings. The annual meeting of the members shall be held in the
month of December each year for the purpose of electing the
GTACC Executive Board members to serve in the upcoming year, and
for the transaction of such business that may come before the
meeting.
SECTION 2. Special
Meetings. Special meetings may be called at the discretion of
the President, the Executive Board, or at the request of five
(5) or more regular members.
SECTION 3. Regular
Meetings. GTACC will normally hold one business meeting per
month. Regular meetings will usually be held on the first
Saturday of each month at 7:30 AM, at the place determined by
the Executive Board. During the course of the year, meetings may
be held at other dates but will be announced in writing
sufficiently in advance to the membership. The majority of
voting members present at any meeting shall constitute a quorum.
SECTION 4. The
President and Executive Board shall designate the time and place
of annual, regular or special meetings.
SECTION 5. The
club's monthly business meeting will follow this outline:
A. Call to order
B. Roll Call
B. Secretary's Report with minutes from last business
meeting
C. Treasurer's Report
D. Old Business
E. New Business
F. Activities Report
G. Committee Reports
H. Good and Welfare (remarks for the good of the club)
G. Adjournment
SECTION 6. A member
entitled to vote but unable to attend a meeting may do so by
proxy, executed in writing by that member.
SECTION 7. A
majority of votes entitled to be cast on a matter to be voted
upon by the members present or represented by proxy at a meeting
at which a quorum is present, shall be necessary for the
adoption thereof.
ARTICLE VIII -
Amendments
SECTION 1.
Amendments or changes to the Bylaws can be proposed at any time
by a member in good standing. The proposed amendment must be
submitted (written, signed, and dated) to the President. The
amendment or change will be read to the membership at the next
business meeting for a ratification vote.
SECTION 2. Balloting
for amendments to the club Bylaws will be done by secret ballot
if requested by the member proposing the amendment.
SECTION 3. Any
amendments or articles previous to, but not printed in this
document, "Bylaws – Georgetown Texas Area Car Club”, adopted
XX/XX/05 will be considered null and void, passed or not,
recorded or not.
ARTICLE IX – GTACC Name,
Logo, Insignia, etc.
SECTION 1. It shall
be prohibited for any person or persons to profit from the name,
logo, insignia, or other related things of GTACC without prior
written approval of the membership.
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